Tips for Programme Management Tool Implementation

By admin • August 13th, 2009

In our travels as consultants we have had a variety of experiences of Programme Management tool implementation.  Our experience as users and implementers at several organisations has shown us that there are some fundamental principles that need to be followed.

One organisation introduced a tool for programme management but limited its use to a small number of users.  The strategic benefits of the tool were not achieved and only some functionality was being used. 

In another organisation senior managers were half-hearted in their support for the tool and unsurprisingly the staff were half-hearted in their use of it.

There are many aspects to think about when  implementing a programme management tool;  some of the tips are:

  • Remember it is all about the programme of work i.e. the projects as a whole body of work, tracking their progress and alignment to the strategic goals of the organisation.
  • Treat the implementation of the tool as a project.  It should have an objective, tasks and success measures.
  • The project needs a sponsor/owner who can champion the project and tool.
  • The project needs the support of the CEO and  senior managers (financial, time, acknowledgment). If it is not supported you are wasting your time.
  • Adapt the organisation’s project methodology to accommodate the tool (we have considerable experience in this area).
  • Consider how widespread the tool will be implemented.  There are pros and cons to a limited implementation versus the whole organisation.
  • Get IT onboard early so that any security and architectural aspects are covered off.
  • Develop a communications and implementation plan.
  • Introduce the use of the tool in stages i.e. identify functions that will provide quick success and concentrate on those first.
  • Don’t underestimate the cultural change required.
  • Don’t let anyone tell you that you can’t introduce project management methodologies for policy projects. We have done it and you can.
  • Offer training and on-going support.  Expecting staff to teach themselves will hinder the likelihood of success.

 About the Author:

Amanda Wills is a Director and Consultant of Maxsys Limited (http://www.maxsys.co.nz).  Maxsys consultants have experience acquired over many years in project management, IT and business management. Amanda heads Maxsys’ project and programme management consulting team and she is happy to discuss your needs in terms of implementing a project or programme methodology or tool. Amanda can be contacted by sending an email to amanda@maxsys.co.nz

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